Procurement Policy

Understand how we procure goods and services at Harbour Homes.

In relation to Harbour Homes’ procurement of goods and services we will:

  • Comply with all legislative requirements
  • Ensure good procurement practice is applied consistently across the organisation
  • Obtain and evidence value for money when purchasing goods and services now and in future
  • Maintain an up-to-date plan of all procurement activities which will be monitored and reviewed
  • Ensure sustainability principles are embodied within all procurement activities.

To facilitate the aims of the Procurement Policy Harbour Homes will, via a Procurement Strategy, Strategy Action Plan and its Operating Procedures:

  • Regularly review the methods of procurement used for each type of service delivered
  • Ensure Harbour Homes staff and suppliers are up to date with current procurement and financial legislation
  • Ensure tendering activities and contract awards are carried out in accordance with our standing orders, legislative requirements and best practice
  • Ensure all options for grant funding or other assistance are evaluated
  • Create the most economically advantageous balance of quality and cost
  • Ensure all specifications for works, services and supplies clearly detail the scope and standard of the requirement
  • Deliver community benefits
  • Encourage equality and diversity within the marketplace
  • Encourage open and fair competition
  • Be transparent and cultivate probity
  • Ensure that the appropriate apportioned costs for carrying out repairs or improvements to multi-ownership properties are recouped from private owners
  • Effectively manage all projects, monitor performance and take appropriate corrective action as necessary
  • Encourage the development of partnership arrangements with suppliers and other procuring organisations and explore opportunities for joint delivery of services with others.

As part of contracts we enter into where a third-party (a data processor) are required to process personal data, Data Sharing and Data Protection Agreements are signed to ensure the third-party (a data processor) fulfil the obligations of the data protection law.

Our Data Sharing and Data Protection Agreements are available below:

Data Processors

Data Controllers

We advertise all of our opportunities on the Scottish Government’s Public Contracts Scotland website and we encourage prospective contractors or suppliers to sign up to receive notifications about any contract opportunities.

If you see a contract advertised that your company is interested in tendering for, you should follow the instructions given in the Contract Notice or advert.

The Supplier Journey provides guidance for suppliers on how to bid for the public sector goods services and health and social care contracts. The Supplier Journey can be found at

For further information on individual regulated contracts, please see our contracts register on the Public Contract Scotland website.

Our Procurement Strategy can be downloaded using the link below:

Procurement Strategy

Harbour spends millions every year with contractors and suppliers of building and business services. In many of these contracts is a clause that is designed to benefit the local community through the provision of resources and services.

Community benefit is one strand of the Harbour placemaking strategy, striving to be a community anchor Harbour uses community benefit to fulfil our placemaking aims. (Placemaking strategy link). These are delivered through:

  • Skills based volunteering
    Providing skilled volunteers to provide specific assistance/guidance to local organisations and their staff such as web design, photography, gardening, joinery, and other trade related skills.
  • Training skills transfer
    The provision of training, and mentoring. These can be delivered to members of the Leith and north Edinburgh community, Harbour Homes’ tenants or employees of Placemaking partner organisations. Examples could include accredited training or mentoring to increase an individual’s capability.
  • Materials/resources
    Harbour can purchase materials at reduced cost or suppliers can hold excess materials of value to local organisations. Examples could include refurbishment materials, paint, shelving, kitchens, or bathrooms.

Learn more about community benefit

Our Annual Reports can be viewed by clicking the button below.

Annual Reports